Recording visibility
Confirm how recording is shown in your meeting platform before capture. Include participant notification in your team’s recording workflow.
Recording checklistBefore capture
Notify participantsConfirm consent
Vizavi Notetaker
Keep the conversation. Move the work forward.
Review decisions and commitments from meeting recordings alongside your permitted business sources. Scope the capture and follow-through workflows with your team.
Meeting capture and import
Consent and access agreed first
Live transcript
Recording 00:12:47
Maya09:14
We should move forward with the Q2 launch on May 15.
Alex09:15
Agreed. Let’s confirm pricing with Finance today.
Jordan09:16
I’ll own the rollout plan and share it by EOD.
Decision
09:15 Decision made
Proceed with Q2 launch on May 15.
A Approved by Alex
Commitment
09:16 Owner confirmed
Jordan will own the rollout plan and share it by EOD.
Illustrative workflow with sample meeting data.
01
What was said
A timestamped transcript keeps the conversation available for review, with speaker labels where available.
Live transcript
Recording 00:12:47
Maya09:14
We should move forward with the Q2 launch on May 15.
Alex09:15
Agreed. Let’s confirm pricing with Finance today.
Decision
09:15 Decision made
Proceed with Q2 launch on May 15.
Rationale
Capacity, partner readiness, and competitive timing.
A Approved by Alex
Commitment
09:16 Owner confirmed
Jordan will own the rollout plan and share it by EOD.
02
What was decided
Vizavi identifies the decision, its rationale, owner, and the commitments that follow.
03
What changed after the meeting
With the relevant sources connected, review how follow-up emails, tasks, and CRM updates relate to the decision.
Email follow-up
Email · 10:22
Finance confirms the next pricing step.
Task delayed
Task · 11:41
A rollout dependency moves the due date.
CRM forecast changed
CRM · 12:02
The opportunity timeline reflects the delay.
Conflict · dependency date is unresolved
Evidence playbackA transcript is a source.
A transcript is a source.
The timeline is the answer.
Illustrative workflow with sample meeting data. Select a step to explore the evidence.
Human-reviewed
Confirmed decision
Proceed with the Q2 launch on May 15.
Vizavi links the decision to its source and keeps the owner and rationale beside it.
Commitment
Jordan · rollout plan · May 6
Meeting workspace · illustrative preview
Transcript
M
Maya09:14
We should move forward with the Q2 launch on May 15.
A
Alex09:15
Agreed. Let’s confirm pricing with Finance today.
J
Jordan09:16
I’ll own the rollout plan and share it by EOD.
R
Riley09:18
We’ll align the partner enablement window.
DecisionConfirmed
Proceed with Q2 launch on May 15.
Rationale
Capacity, partner readiness, and competitive timing support the launch window.
Source
Transcript · 09:15
“Agreed. Let’s confirm pricing with Finance today.”
Commitment
Jordan will own the rollout plan and share it by EOD.
May 6Evidence
3 sourcesTranscript
Let’s confirm pricing with Finance today.
Roadmap_Q2.pdf
Launch window and partner readiness.
Participant comment
Good point. Let’s lock this in.
Follow-up
3 actions- Confirm pricing with Finance
- Share rollout plan
- Partner communications draft
Risk
UnresolvedPartner enablement date has not been confirmed.
Trust and control
Visible, controlled, and reviewable.
Participant consent
Agree on how your team obtains and records consent before capture.
Permission-aware access
People see only the sources they are allowed to access.
Retention requirements
Agree on retention and deletion requirements when scoping your pilot.
Deletion workflow
Review record deletion and remaining source copies with your team.
Capture channels
One timeline, wherever the conversation happens.
Online meetings
Vizavi Notetaker
Confirm the meeting platform and capture workflow during pilot scoping.
Live transcript
Recording 00:12:47
Maya09:14
We should move forward with the Q2 launch on May 15.
Alex09:15
Agreed. Let’s confirm pricing with Finance today.
Speaker attributionKnow who said what and when.
Decisions and commitmentsKeep the moments that move work.
One source-backed recordCarry the conversation into the timeline.
ZoomGoogle Meet
In-person conversations
Vizavi In-Person
Keep the hardware your team trusts. Bring the recording into the same source-backed timeline.
Room mic
Wireless
Recorder
Live CaptureFile Import
Explore compatible workflows No proprietary Vizavi device required.
Turn conversations into outcomes.
Scope an 8-week pilot around your team’s meetings, sources, and success criteria.